We Want More, Inc. – 3/27/2017
Job Description – We Want More Office Administrator/Manager
Position summary: This position is responsible for overall administration of ministry programs, materials, financial systems, and communications in support of the Executive Director and staff team. The ideal candidate will have experience in multiple facets of office administration, stretching from daily clerical tasks to assisting in the coordination of events. They must have strong execution skills, be well organized and highly personable.
Reports to: Executive Director
The Office Administrator/Manager will be responsible for a wide range of ministry support activities, including the following:
Administrative Support: handle all phone, letter and email correspondence pertaining to daily operations.
Data Management: serve as the lead system administrator for the contact database in Outlook for tracking and reporting purposes.
Special Events: assist in planning, coordination, scheduling, preparing for ministry events, including emailing and registration of retreats.
Supply Management: maintain inventory of equipment and supplies in the office, as well as, supplies for the ministry house and retreats.
Marketing/Content Mgmt: assist in preparing/creating brochures, mailings, some social media updating.
Mail: receiving, sending, organizing
Support: provide support to directors, field team, volunteers and outside contractors as needed
Other general office and administrative duties as required
Not required, but other potential areas for support:
Financial Management: process and manage donations and expenses; entering into accounting system desired (some bookkeeping or Quicken/QuickBooks application use a plus, but not necessary)
uphold and manage state and federal requirements and records
Communications: administrate ministry mailings and email communications
Maintain team calendar of events
Minor Website maintenance via Wix (training provided)
Basic level formatting and sending of Mailchimp communications
Skills & Qualifications:
Minimum 2 years in administrative capacity; non-profit/church/ministry a plus
Strong written and verbal communication skills, flexible workstyle is essential
Quality work with timely follow thru, ability to self-manage to accomplish key tasks
Positive attitude and servant spirit towards team members
Advanced computer skills, specifically in MS Word, Outlook, and Excel.
Additional experience very helpful: MailChimp, InDesign, Social Media, Wix, PowerPoint, QuickBooks, etc.
Hours and compensation: 30-40+hours/wk., $12-$18/hr. (based on experience), with review after 90 days.
Send resume to: Bruce Halsted at Bruce@wewantmore.org